Privacy Policy

Who we are

We are the Sim Racing Observer, a news website and blog focusing on racing esports created by Jake Sparey and Connery Maddick.

Our website address is: https://simracingobserver.com.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics for tracking user activity on the site. These are the types of user activity that is recorded:

  • What website or application you came from to get here.
  • Which country you are located.
  • How long you stay for.
  • What kind of computer you’re using.

We only record this data for internal record keeping. It is not shared with 3rd parties.

Who we share your data with

Apart from passing comments through a 3rd party spam detection service and checking your email validity with Gravatar, we do not share any other data with any 3rd party. Only exception is if a warrant is issued demanding we hand data over to law enforcement.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Any queries must be directed to the @SimObserver twitter page or the Sim Racing Observer Facebook page until we can get specific emails set up.

Additional information

How we protect your data

Our hosting is provided to us by DigitalOcean, so they take care of the physical security of the server and networking attacks via routes they are responsible for. Passwords are hashed and salted in a secure manner, and TLS encryption is forced on by default.

What data breach procedures we have in place

In the event of a data breach, once we have secured the website we will post publicly what the situation is on our official social media feeds. If applicable, any users that may have been affected by the breach will be contacted via email.

What third parties we receive data from

We do not receive any data from 3rd parties.

What automated decision making and/or profiling we do with user data

Our spam detection service places a comment in the moderation queue if it suspects that a comment is spam. A human checks the moderation queue regularly to catch and approve false positives for publishing on the site.